![]() 3 Guidelines 3.1 Only store sensitive data on portable devices or media when absolutely necessary If you are unsure what information falls within these categories you are advised to consult your Head of Department or Division. (ii) Corporate data and intellectual property: This includes, but is not limited to, strategic planning and financial information. This also requires a higher level of protection. Personal data can include information relating to criminal convictions and offences. biometric data (where this is used for identification purposes).This means personal data about an individual’s: The GDPR refers to the processing of these data as ‘special categories of personal data’. (i) Personal data is defined in the GDPR as: “‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’) an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.Īlso: “some of the personal data you process can be more sensitive in nature and therefore requires a higher level of protection. This document is intended to provide advice to UCL users on the storage of personal or special category personal data (sensitive data) on portable devices including laptops, USB flash drives, hard drives, other portable storage devices, CDs, DVDs and other portable media.
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